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JOBS: Resource Management Officer (Regional Programmes)

Duty Station : Pretoria, South Africa Classification :

Professional Staff, Grade P3 Type of Appointment :

Special short-term graded, Six months with possibility of extension Estimated Start Date: As soon as possible

Closing Date : 05 June 2016

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

Internal candidates

Qualified applicants from the following NMS countries: Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa


Under the overall supervision of the Regional Director in Pretoria, the direct supervision of the Senior Regional Resources Management Officer (SRRMO), and in close coordination with Regional Programme Managers the successful candidate will provide support and guidance in the programme and resources management of the Partnership on Health and Mobility in East and Southern Africa (PHAMESA), US Department of State, Bureau of Population, Refugees and Migration (PRM) and United States Refugee Admissions Program (USRAP) in Southern Africa.

Core Functions / Responsibilities:

Assist the Regional Program Managers and SRRMO in the management of administrative, human resources, financial, budgetary, procurement and logistics aspects of all Regional Programs in Southern Africa in coordination with concerned mission resources management and other support staff.

Monitor the financial status of all Regional Programs activities and projects in South Africa and the region, and regularly report on the same to the Regional Program Managers and SRRMO. Evaluate regular financial reports and take action to resolve anomalies and unusual trends in coordination with concerned missions resources management staff, and as guided by the Regional Program Managers and SRRMO.

Prepare/ revise budgets and PRISM project structures for on-going and new Regional Programs. Analyse variances between budget and actual expenditures of Regional Programs in the region. Review and consolidate budgets, narrative, service fees and reports for Regional Programs in South Africa prior to submission to Headquarters Units.

Respond timely to ad hoc requests for information, statistics, cost estimates and budgets. Determine, harmonize, review and establish, through cost-benefit analysis, the fees for all operational services to be charged to resettlement partners and migrants for on-going and new USRAP and Health Assessment projects in South Africa and in the region in coordination with concerned missions in the region.

Oversee and supervise the smooth functioning of the Regional Programs support staff, including: compliance with IOM general instructions on areas of administrative, finance, mobile mission logistics, procurement and security; verification and certification of service provider invoices; preparation and submission of donor invoices; coordination and follow up of procurement requests; provision of WBS for Regional Programs staff and office cost allocation; use of external service providers.

Review agreements and contracts with various service providers, suppliers and partners in coordination with the Legal Department, IOM Pretoria and/or concerned missions in Southern Africa.

Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation and control systems and improve efficiency and effectiveness.

Review Regional Programs and Projects proposal budgets in coordination with the Regional Program Managers and SRRMO in RO Pretoria.

Perform such other duties as may be assigned.

Required Qualifications and Experience:


  • Master’s degree in Accounting, Finance, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience. • Professional certification as Chartered Accountant or Certified Public Accountant an advantage.


  • Experience in financial management, accounting and budgeting; • Experience in preparing reports, budgets, statistics and coordinate administrative activities; • Knowledge of IOM’s regulations, policies and procedures; • Knowledge of IOM accounting systems, software and procedures; • Knowledge of IPSAS and SAP (PRISM) highly desirable; • Previous experience in Regional Programmes, such as CT, LM, USRAP and GHAP required.


Fluency in English is required.

Desirable Competencies:


  • Accountability – takes responsibility for action and manages constructive criticisms • Client Orientation – works effectively well with client and stakeholders • Continuous Learning – promotes continuous learning for self and others • Communication – listens and communicates clearly, adapting delivery to the audience • Creativity and Initiative – actively seeks new ways of improving programmes or services • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; • Performance Management – identify ways and implement actions to improve performance of self and others. • Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility; • Professionalism – displays mastery of subject matter • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation. • Technological Awareness – displays awareness of relevant technological solutions; • Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.


Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.



Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 05 June 2016 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-…

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

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